TERMS OF USE
Last updated: 26/08/2024
AGREEMENT TO OUR LEGAL TERMS
We are easycorporate ("Company," "we," "us," "our"). We operate www.easycorporate.com.cy, as well as any other related products and services that refer or link to these legal terms (the "Legal Terms") (collectively, the "Services").
You can contact us by email at support@easycorporate.com.cy.
These Legal Terms constitute a legally binding agreement made between you, whether personally or on behalf of an entity ("you"), and easycorporate, concerning your access to and use of the Services. You agree that by accessing the Services, you have read, understood, and agreed to be bound by all of these Legal Terms. IF YOU DO NOT AGREE WITH ALL OF THESE LEGAL TERMS, THEN YOU ARE EXPRESSLY PROHIBITED FROM USING THE SERVICES, AND YOU MUST DISCONTINUE USE IMMEDIATELY.
Additional terms and conditions or documents that may be published on the Services periodically are explicitly incorporated into these Legal Terms by reference. We retain the right, at our sole discretion, to modify or amend these Legal Terms at any time and for any reason. Any changes will be communicated by updating the "Last updated" date of these Legal Terms, and you waive any entitlement to receive specific notice for each modification. It is your responsibility to regularly review these Legal Terms to stay informed of any updates. Your continued use of the Services after the date of posting any revised Legal Terms will constitute acceptance of and acknowledgment of the changes.
We recommend that you print a copy of these Legal Terms for your records.
1. OUR SERVICES
The information provided when using the Services is not intended for distribution to or use by any person or entity in any jurisdiction or country where such distribution or use would be contrary to law or regulation or which would subject us to any registration requirement within such jurisdiction or country. Accordingly, those persons who choose to access the Services from other locations do so on their own initiative and are solely responsible for compliance with local laws, if and to the extent local laws are applicable.
2. SCOPE OF SERVICES
easycorporate specializes in incorporating companies for the Client within the jurisdiction of the Republic of Cyprus. Our scope of service includes various incorporation addons, such as Post-incorporation administrative procedures (Tax Registration, UBO Registration, VAT Registration), Registered Office Address, Nominee Company Secretary, Bank Account Opening Assistance, and Company Seal. These services must be ordered on our site along with the incorporation plan. It is essential to explicitly clarify that once the company is successfully registered and the Registrar of Companies assigns a company number, easycorporates obligations towards the Client are limited to the services expressly agreed upon and ordered during the incorporation process. We do not automatically include services like Post-incorporation administrative procedures (Tax Registration, UBO Registration, VAT Registration), Registered Office Address, Nominee Company Secretary, Bank Account Opening Assistance, and Company Seal unless they are specifically included in the selected incorporation addons. Additionally, we offer accounting plans conducted by our partnered Accounting & Audit Firm. easycorporate holds no responsibility over these accounting services. Disclaimer Company Registration means Registering a company in the Republic of Cyprus with the Registrar of Companies and obtaining a company number and certificates only. Bank Account Opening Assistance means easycorporate will assist in the filling of forms and communication with the bank only. This does not guarantee the successful opening of a bank account. Registered Office Address means usage of easycorporates address solely for incorporation reasons and communication with the Registrar of Companies. This address is not to be used for any other purpose, such as conducting business or any other activities. Company Secretary means easycorporate will be placed as the company secretary and will prepare certain documentation such as minutes and resolutions, and file the annual report with the Registrar of Companies only. No other services are included. Post-incorporation Procedures: Tax Registration: Obtaining the Tax ID only. UBO Registration: Registering the Ultimate Beneficial Owners (UBOs) only. VAT Registration: Obtaining the VAT number only. Company Seal: easycorporate orders a company seal on behalf of the client only.
3. RIGHT TO REFUSE SERVICES
easycorporate retains the unequivocal right to decline the provision of any or all services to any Client, and is not obligated to provide a reason or explanation for such refusal. Under no circumstances can easycorporate be held responsible for the decision to refuse services, as this prerogative is exercised at the sole discretion of easycorporate.
4. LEGAL ADVICE DISCLAIMER
While easycorporate strives to offer accurate and comprehensive information regarding its services, it does not constitute legal advice. The Client is solely responsible for seeking and obtaining all necessary tax and legal advice pertaining to the establishment and operation of the Company. It is imperative for the Client to ensure that their business activities comply with the laws of the Republic of Cyprus, and easycorporate cannot be held liable for any legal consequences arising from a failure to seek appropriate legal counsel.
5. INTELLECTUAL PROPERTY RIGHTS
Our Intellectual Property:
We are the owner or the licensee of intellectual property rights in our Services, including all source code, databases, functionality, software, in the Services (collectively, the "Content"), as well as the trademarks, service marks, and logos contained therein (the "Marks").
Your Use of Our Services:
Subject to your compliance with these Legal Terms, including the "PROHIBITED ACTIVITIES" section below, we grant you a non-exclusive, non-transferable, revocable license to access the Services.
Exceptions:
Except as explicitly outlined in this section or elsewhere within our Legal Terms, no component of the Services, Content, or Marks may be duplicated, reproduced, aggregated, republished, uploaded, posted, publicly displayed, encoded, translated, transmitted, distributed, sold, licensed, or otherwise exploited for any commercial purpose whatsoever without our explicit prior written permission. Any such unauthorized use is strictly prohibited and may result in legal action.
Your Submissions:
Please review this section and the "PROHIBITED ACTIVITIES" section carefully prior to using our Services to understand the rights and obligations regarding your submissions.
6. USER REPRESENTATIONS
By using the Services, you represent and warrant that:
If you provide information that is untrue, inaccurate, not current, or incomplete, we reserve the right to suspend or terminate your account and deny any and all current or future use of the Services.
7. PROHIBITED ACTIVITIES
You are expressly prohibited from utilizing the Services for any purpose beyond the intended scope for which we provide them. Prohibited activities encompass, but are not confined to:
Moreover, the Client undertakes not to utilize the easycorporate name, in whole or in part, for the purpose of trading activities, and commits not to bring easycorporate into disrepute in any manner.
easycorporate reserves the right to collaborate with any official investigating authority if necessary concerning any allegations of impropriety against the Client. Any breach of these terms may lead to the immediate termination of access to the Services and may be subject to legal consequences.
8. ANTI-MONEY LAUNDERING AND DUE DILIGENCE
The Client is obligated to furnish easycorporate with necessary information to ensure the Company's compliance with applicable anti-money laundering and due diligence legislation. The Client is responsible for the accuracy of the information provided to easycorporate. Furthermore, the Client assures easycorporate that assets or funds introduced to the Company do not directly or indirectly represent the proceeds of a crime or any other illegal activity.
To fulfill its legal obligations, the Client must promptly inform easycorporate of any changes in the beneficial ownership, shareholding, and officers of the company. Beneficial owners, as identified by the Client, are required to complete and sign a "Questionnaire" as specified in the Agreement. The Client must immediately notify easycorporate of any alterations to the nature of the company's activities and obtain easycorporate's prior written consent before making any substantial changes to those activities.
The submission of due diligence documentation to easycorporate may encompass, but is not limited to: original certified copies of identity documents, proof of legal domicile dated no more than 3 months prior, a banker's reference letter, certified copies of corporate documentation, and certified translations when applicable. Certification must adhere to the stipulations of the applicable jurisdiction and comply with easycorporate's instructions, if provided.
The Client is mandated to furnish the required due diligence materials before the initiation of easycorporates services. In case the client purchases the Bank accounting opening addon then they shall be solely responsible to provide the bank with any KYC documentation they require. Should the bank refuse to open an account for the client due to insufficient KYC documentation, easycorporate shall bear no responsibility whatsoever.
9. PAYMENT TERMS AND FEES
The Client hereby agrees to fulfill the payment obligations for services provided by easycorporate. easycorporate's schedule of fees is detailed in the price list accessible on the easycorporate website at www.easycorporate.com.cy.
easycorporate commences the execution phase only upon the receipt of the full payment of the fees. All fees and charges are payable in Euros. The Client is expressly prohibited from withholding fees and interests due to any service-related claims, guarantees, or liabilities. Likewise, any right of offset on the part of the Client is explicitly excluded.
The Client shall owe easycorporate a one-time set-up fee for the incorporation of a Company and any additional fees agreed upon for the selected incorporation addons. The invoice for the services will be sent to the email address provided by the Clientor through another agreed-upon method.
It is the sole responsibility of the Client to pay all Company related fees, including government fees, duties, taxes, third-party disbursements, Nominee Directors or Shareholders fees, and transfer fees, along with any disbursements and out-of-pocket expenses.
10. COMMUNICATION
The Client and easycorporate may convey instructions, notices, documents, or any other communication to each other through mail, email, easycorporate's dedicated web portal (dashboard). It is explicitly stated that easycorporate may transmit fee notes by email message attachment. Both the Client and easycorporate are required to retain all instructions, notices, documents, or any other communication as a matter of proof.
For easycorporate, communication shall be addressed to its email and/or registered office or any other address that easycorporate may, by notice in writing, notify to the Client from time to time. For the Client, communication shall be directed to their email address or any other address that the Client may, by notice in writing, notify to easycorporate from time to time.
To ensure continuous and effective communication, the Client agrees to promptly inform easycorporate of any changes in their address, email address, or telephone/fax number.
11. DATA PROCESSING
easycorporate will process personal data in accordance with the General Data Protection Regulation (GDPR). Personal data refers to any information relating to an identified or identifiable natural person, also known as a data subject. This includes but is not limited to, details such as name, identification number, location data, online identifier, or factors specific to the individual's identity.
Data processing involves various operations performed on personal data, whether automated or not, such as collection, recording, organization, storage, retrieval, consultation, use, disclosure, and more. Recipients of personal data may include easycorporate's affiliated companies, registered agents, IT suppliers, financial providers, third-party service providers, public companies' registries, and legal authorities. All disclosures adhere to GDPR, and contractual relationships with third parties ensure compliance with GDPR obligations, including confidentiality.
To fulfill "Know Your Client" obligations, processed data includes Client particulars, such as full legal name(s), nationality, date of birth, domicile, residential addresses, passport details, and contact information.
The Client must keep personal data updated and submit necessary supporting documents as per easycorporate's requirements during the contractual relationship.
For more information on data processing, the Client can contact easycorporate at our email. Communication will be in English unless otherwise decided by easycorporate. The Client has the right to withdraw consent. Withdrawal does not affect prior lawful processing. The Client warrants valid legal authorization from applicable data subjects for the processing of their data by easycorporate.
easycorporate, its directors, employees, or agents are bound by confidentiality regarding data. Despite security measures, unauthorized access may occur during communication. The Client's use of third-party software, including browsers supporting data security protocols, is acknowledged.
12. LIABILITY
Without prejudice to any specific provision, the Client assumes full responsibility for any detriment arising from errors or omissions committed by easycorporate, its directors, employees, or agents, except in cases of gross negligence, fraud, or where legal liability cannot be lawfully excluded. easycorporate absolves itself from liability for losses incurred due to mechanical breakdowns, strikes, delays, or the failure of staff, managers, or caretakers to fulfill their duties.
The Client shall bear any consequences arising from errors, failures, negligence, acts, or omissions of external parties, systems, institutions, or payment infrastructures, whether direct or indirect in nature.
Damage or loss resulting from the utilization of communication means or transportation, encompassing delays, misunderstandings, mutilation, third-party abuse, or duplication of documents, shall be the sole responsibility of the Client, unless attributable to gross negligence on the part of easycorporate.
In the event of a breakdown in communication means essential for service performance, or any mail or calls received in the context of this Agreement, easycorporate shall not be held accountable. Furthermore, easycorporate disclaims any responsibility for loss or damage arising from the use of fax instructions, including failed or incomplete transmission or loss.
13. DELAYS
easycorporate explicitly disclaims any responsibility or liability for delays attributable to the Registrar of Companies in Cyprus, Tax Department, any bank, or any other governmental agency whether arising from breakdowns or other causes impeding the timely execution of services. The provided timeframes for service delivery are indicative in nature and predominantly contingent upon the processing times of the Registrar of Companies, Tax Department, any bank or any other govermental entity beyond the control of easycorporate.
14. TERM AND TERMINATION
These Legal Terms persist in force for the duration of your utilization of the Services provided by easycorporate. We, easycorporate, retain the unequivocal right to deny access, terminate usage, or expunge content at our discretion and for any reason, with or without prior notice.
It is expressly reiterated that our service commitment is limited to the duration required for the registration of the company and does not extend beyond this specific scope. Upon successful registration, the contractual relationship is deemed fulfilled, and easycorporate bears no further obligations or liabilities to the Client. This termination provision serves as a comprehensive understanding that our engagement is specifically confined to the registration process, and any subsequent actions or decisions rest within the sole prerogative of easycorporate.
In the event of the Client's breach of applicable laws or the stipulated Terms and Conditions, easycorporate reserves the right to terminate the Services and/or any Agreement with the Client with immediate effect. This includes Agreements related to Additional Services expressly agreed between the client and easycorporate facilitated by easycorporate's affiliated companies or third parties. Should termination occur under such circumstances, the Client is obligated to promptly undertake all necessary measures to fill any resultant vacancies within any Company. It is expressly acknowledged and agreed that EasyCorporate bears no liability for any damages ensuing from such immediate termination.
Moreover, easycorporate emphasizes that termination, as aforementioned, is within its sole discretion and is contingent upon the Client's failure to adhere to applicable laws or the specified Terms and Conditions. The Client acknowledges that such termination is not only lawful but also an essential measure to uphold legal and contractual obligations.
The Client may choose to cancel their order within three days of payment, the client will receive a refund minus €40 for government fees (name approval) and €300 for services already rendered. Due to the immediate commencement of services inlcluding but not limited to preparatory work, documentation, and administrative tasks and payment of governmental fees, no refunds will be available after 3 days from the date of payment. Refunds are processed only through the original mode of payment. Please allow 5-7 business days for the transaction to complete.
The Client expressly acknowledges and agrees that no refund shall be granted if the Registrar of Companies in Cyprus refuses to incorporate the company based on considerations related to national security, money laundering, or any other grounds beyond the control of easycorporate.This policy also applies to any addons purchased.
15. MODIFICATIONS AND INTERRUPTIONS
We reserve the right to change, modify, or remove the contents of the Services at any time without notice. We are not liable for any loss or inconvenience caused by interruptions or modifications to the Services.
16. TAX CALCULATOR
The tax calculator available in the website is provided as a tool to help you estimate your taxes based on the information you provide. While we make every effort to ensure the accuracy of the calculations, we do not guarantee the results. The calculations provided by this tool as well as the relevant tax tips are based on general tax rules and may not account for specific circumstances or the most recent changes in tax laws and regulations. The results generated by this tax calculator are for informational purposes only and should not be considered as financial or tax advice. They are not a substitute for professional advice from a qualified tax professional. We strongly recommend that you consult a certified tax advisor or accountant for personalized advice and accurate tax preparation.Users of this tax calculator are responsible for the accuracy of the information they input. Any errors or omissions in the input data may lead to incorrect results. It is the users responsibility to verify the accuracy of the results and to use them appropriately. Tax laws and regulations are subject to change, and this tool may not reflect the most current laws. We do not assume any responsibility for keeping the calculator up to date with the latest tax rules. Users are advised to check with a tax professional or the appropriate government agency to ensure they are using the most current information. By using this tax calculator, you acknowledge and agree that: The results are estimates and are not guaranteed to be accurate. The calculator is provided as is without any warranties, express or implied. We do not accept any liability for any loss or damage arising from the use of this tool, including but not limited to any errors or inaccuracies in the results. You are using this calculator at your own risk.
17. FUTURE SERVICES
easycorporate reserves the right to promote and advertise future services on the site, which may not be currently part of the incorporation service. The presence of these services on the site, whether explicitly mentioned or designated as "coming soon," does not imply or constitute any inclusion or extension to the current incorporation service. Users are advised that these future services are distinct and separate from the incorporation service, and their availability or inclusion is subject to separate terms and conditions to be provided at the time of their introduction. easycorporate holds no obligation to include these future services as part of the current incorporation service unless expressly stated in a separate agreement.
18. GOVERNING LAW
This Agreement shall be meticulously governed by and construed in strict accordance with the laws of the Republic of Cyprus. Any dispute, including questions regarding existence, validity, or termination arising out of or in connection with this Agreement, shall be exclusively subject to the jurisdiction of the esteemed Courts of the Republic of Cyprus.
19. ASSIGNMENT
In the execution of services, easycorporate reserves the unequivocal right to engage subcontractors within its authorized purview. The transfer of rights and obligations arising from any Agreement to third parties can only occur with the explicit, written consent of easycorporate.
20. SEVERABILITY
Should any term or condition herein be or become illegal, invalid, prohibited, or unenforceable under any written law, or be deemed as such by any court, administrative body, or competent jurisdiction, said term or condition shall be rendered ineffective to the extent of such illegality, voidness, invalidity, prohibition, or unenforceability. The remaining terms and conditions herein shall persist in full force and effect.
21. CORRECTIONS
easycorporate expressly reserves the right to rectify errors, inaccuracies, or omissions on the Services without prior notice.
22. DISCLAIMER
The easycorporate website is provided on an “AS IS” and “AS AVAILABLE” basis, with no representation or endorsement made and without warranty of any kind, whether expressed or implied. This includes, but is not limited to, implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security, and accuracy.
Any and all liability arising from your access to and use of the website, whether due to negligence, breach of duty, or otherwise, is expressly excluded to the maximum extent permitted by law.
easycorporate does not warrant that: (a) the site, applications, or the materials will meet your requirements; (b) the site, applications, or the materials will be available on an uninterrupted, timely, secure, or error-free basis; (c) the results obtained from the use of the site, applications, or any materials offered through the site or applications will be accurate or reliable; or (d) the quality of any products, services, information, or other material purchased or obtained by you through the site, applications, or in reliance on the materials will meet your expectations.
The acquisition of any materials through the use of the site or applications is at your own discretion and risk. easycorporate shall not be responsible for any damage to your computer system or loss of data resulting from the download of any content, materials, information, or software.
The content on the easycorporate website is for general information purposes only and should not be construed as legal or other professional advice. While every reasonable care has been taken to ensure the accuracy and timeliness of the information provided, we disclaim responsibility for any consequences arising from reliance upon or usage of such general information.
Your use of any of our sites does not establish an attorney/consultant/advisor-client relationship with easycorporate, nor does it constitute the receipt of legal or other professional advice from easycorporate. All users of our sites, whether existing clients or not, are strongly advised to Contact Us and/or seek appropriate professional advice before committing to any act or decision regarding requested services.
23. LIMITATIONS OF LIABILITY
easycorporate, along with its directors, employees, and agents, shall not be held liable for any direct, indirect, or consequential damages arising from your use of the Services. This limitation of liability is integral to our commitment to legal clarity and transparency in outlining the extent of our responsibility.
24. INDEMNIFICATION
You undertake to defend, indemnify, and hold easycorporate harmless from any third-party claims that may arise due to your use of the Services.
25. USER DATA
easycorporate will retain certain data for the purpose of managing the Services. You bear sole responsibility for any data transmitted or associated with your activities on the Services.
26. ELECTRONIC COMMUNICATIONS, TRANSACTIONS, AND SIGNATURES
By visiting the Services and completing online forms, you engage in electronic communications. You hereby consent to receive electronic communications and agree to the use of electronic signatures, contracts, and transactions.
27. MISCELLANEOUS
These Legal Terms constitute the entire agreement between you and easycorporate. Our failure to enforce any provision does not waive our rights. We retain the right to assign our rights and obligations. Events beyond our control are exempt from our responsibility.
28. CONTACT US
For complaints or information regarding the Services, contact us at:
support@easycorporate.com.cy